written by
5000fish Team

The Power of Data Visualization in IT Services Management (And How To Use Them Effectively)

KPIs and Metric Examples 10 min read
DashboardFox - Self-Service Data Visualizations

When dealing with lots of information, it can be hard to understand what it all means. That's where visualizations come in handy! They help us show complicated data in a way that's easy to understand. Graphs and charts are great examples of visualizations because they let us see trends and patterns quickly. Indeed, data visualization can really step up your game.

When making such visualizations, it's important to think about timeframes. This means looking at data over a certain amount of time, like a week or a month. Dashboards are another useful tool because they give us a quick snapshot of important information that we need to know.

Tables are also helpful when we need to organize a lot of information. They make it easy to see patterns and relationships between different pieces of data.

When choosing which type of data visualization tool to use, it's important to think about what works best for the specific situation. For example, pie charts and scatter plots can be really helpful when we want to understand connections between different variables.

The goal of all of this is to tell a story with our data and use it to make good decisions!

Use Cases for Bar Charts in ITSM

Bar charts and graphs are commonly used to display data in a clear and easy-to-understand way. They're often used by businesses to compare information across different groups or track changes over time. DashboardFox is an example of software that offers a variety of interactive plots and diagrams that can be customized to fit specific needs.

Bar charts are a popular data visualization tool in the IT services management industry, as they are effective at displaying and comparing different sets of data. Here are a few examples of how bar charts can be used in this industry:

  1. Incident analysis: IT service teams can use bar charts to visualize the frequency and types of incidents reported over a period of time. By analyzing the data, they can identify trends and take corrective actions to improve the quality of their services.
  2. Service level agreement (SLA) performance: Bar charts can be used to track SLA performance metrics such as response time, resolution time, and uptime. By monitoring these metrics, IT service teams can ensure that they are meeting their commitments to their customers.
  3. Resource allocation: Bar charts can help IT service managers allocate resources effectively. For example, they can use a bar chart to compare the workload of different teams or individuals and adjust their assignments accordingly.
  4. Budgeting: Bar charts can be used to display IT service budgets and expenditures. By visualizing this data, IT managers can identify areas where they are overspending or underspending, and make necessary adjustments to stay within their budget.
Example of a Bar Chart In ITSM

Overall, bar charts are a versatile tool that can be used to display a wide variety of data in a clear and concise manner, making them an invaluable resource for IT services management professionals.

How to Use Times and Time Ranges in Data Visualization

Time series and time range charts are important tools in the IT Service Management industry that can help organizations analyze data over a specific period of time. These charts are particularly useful in identifying trends, patterns, and anomalies in data.

For example, a time series chart can be used to track the response time of a service desk over a specific period. This chart can show the changes in response time over time, helping IT professionals identify areas that need improvement.

Similarly, a time range chart can be used to compare the performance of different IT systems over a specific period. This chart can help organizations identify areas where specific systems are underperforming and need attention.

Moreover, these charts can also be used to track the performance of specific IT processes, such as incident management or change management, over time. This allows IT professionals to monitor the effectiveness of their processes and identify areas for improvement.

Example of Time Series Chart in ITSM

By utilizing time series and time range charts, IT organizations can make informed decisions about how to optimize their IT services for better performance and efficiency.

The Benefits of Using Tables in Data Visualization for IT Services Management

Tables are a way to show data by putting numbers in order. They let you look at individual numbers and compare them across different categories. They're easy to make and change, which makes them good for beginners.

However, they don't show trends or patterns over time very well. To make them better, you can use pivot tables, which make it easy to summarize and analyze large sets of data.

Highlight tables are another way to make tables more interactive. They let you highlight specific cells based on certain conditions. Tables are great for comparing values across different categories, but they're not as good for showing trends over time.

Common use cases for tables as a form of data visualization in ITSM include:

  1. Incident Management: Tables are commonly used in incident management to track and manage incidents reported by users. The table can include fields such as incident ID, status, priority, affected service, and description. It allows the incident management team to easily sort and filter incidents based on various criteria, such as priority, service, or status. This helps them prioritize and resolve incidents more efficiently.
  2. Change Management: In change management, tables are used to track change requests and their progress through various stages of the change management process. The table can include fields such as change ID, description, status, approval date, and implementation date. The table helps the change management team monitor and manage changes, ensuring they are approved and implemented in a timely and efficient manner.
  3. Service Level Management: Tables can be used in service level management to track and report on service level agreements (SLAs). The table can include fields such as SLA ID, service name, target response time, actual response time, and status. The table helps the service level management team monitor and report on SLA performance, ensuring that services are meeting agreed-upon service levels.
  4. Asset Management: In asset management, tables are used to track and manage IT assets such as hardware, software, and licenses. The table can include fields such as asset ID, asset type, owner, location, and warranty information. The table helps the asset management team keep track of IT assets, ensuring they are properly maintained, secured, and used.
  5. Financial Management: Tables can be used in financial management to track and report on IT costs and expenses. The table can include fields such as cost center, budget, actual expenses, and variance. The table helps the financial management team monitor and control IT expenses, ensuring they are within budget and aligned with business objectives.
Example of Data Table in ITSM

The Importance of Pie Charts and Scatter Plots in Data Analysis and Data Visualization

Pie charts and scatter plots are two types of graphs commonly used in data analysis. Pie charts are useful for showing how data is divided into different categories, while scatter plots are good for showing the relationship between two variables. However, there are other types of graphs that may be better for different kinds of data, such as gauge charts or bubble plots.

When making visualizations for data analysis, it's important to think about the time period being studied. Google Sheets and other dashboard reporting software have features that let users choose specific time frames and see information that's important for that time period. Tables can also be useful for showing individual values and trends over time.

The goal of visualizing data is to tell a story with the information that's been gathered. It's not enough to just make pretty pictures. Creating a story that helps others understand the data is important.

Highlight tables are one way to draw attention to important information and help viewers understand its significance in the context of other data shown in different charts or graphs. Other visualization tools can also help tell an engaging story and highlight important insights obtained from collected statistics.

In the IT Services Management industry, these visualization techniques can be used to show how much time is being spent on different tasks or how much money is being spent on various projects. For example:

  • A pie chart could show how much of a company's IT budget is being spent on hardware versus software.
  • A scatter plot could show the relationship between the number of IT tickets received each week and the amount of time it takes to resolve them.
  • A gauge chart could show the percentage of IT tickets resolved within a certain time frame.
  • A bubble plot could show the relationship between the severity of IT issues and the time it takes to resolve them.
Example of Pie Chart in ITSM

Overall, these visualization techniques help IT professionals better understand the data they're working with and make more informed decisions.

Creating Effective Dashboards for IT Service Management

Dashboards are important tools for IT service management because they help people quickly look at and understand data.

  • Dashboards are like a dashboard in a car - they show important information in a simple way.
  • Good dashboards help people make smart decisions by showing information in an easy-to-understand way.
  • There are different types of charts that can be used in a dashboard, like column charts, bullet graphs, and gauge charts.
  • Each type of chart has its own strengths and weaknesses, so it's important to choose the right one for the data being presented.
  • Modern dashboard software can include interactive features like bubble plots or box plots to help users explore data even more.
  • When designing a dashboard, it's important to think about what kind of information the users will need and what kind of charts will be most helpful for them.
  • Some dashboard software, like DashboardFox, allows for interactive exploration of data with filters, drill-down, and integration into service management tools.
  • The implementation of effective dashboards is a crucial aspect of IT service management, as they serve as a quick way to scrutinize and assess data.
Example Dashboard for ITSM

Telling a Story with Your Data: The Role of Data Visualization

Visualizations are a really important way to tell a story with your data.

They help you show complex information in an easy-to-understand way. Different types of graphs and charts work better for different kinds of data. For example, pie charts and bar graphs are great for showing categories like age group or gender, while line graphs and scatter plots work well for continuous variables like temperature or time.

In the IT service management industry, visualizations are especially important because they help IT professionals make good decisions based on data. There are many different kinds of graphs and charts that can be used for different types of data. Dashboards should be easy to read and provide relevant information at a glance. Tables are also really helpful when presenting lots of organized data.

When choosing the right visualization tool, it's important to consider the kind of data you want to present and how interactive you want it to be. Pie charts and scatter plots are two examples of visualization tools that can help identify important insights within datasets. By using color schemes and other visual cues, you can create compelling stories that help people understand complex data.

How Can DashboardFox Help?

If you're looking to create stunning visualizations for your business, look no further than DashboardFox. Our platform makes it easy for business users to create data visualizations, including charts, tables, gauges, and more, straight out of the box.

Plus, DashboardFox can connect to your ITSM data where it is located, no need to copy, or create a data warehouse if you don’t already have one.

DashboardFox can connect to one or more databases, spreadsheets, or even API-based systems in the cloud.

While we don't include every type of visualization discussed in the article, we're always open to including more if our customers request it. You can even check out our roadmap to see what we have in store for future updates.

Don't wait to get started with DashboardFox! Book a meeting with us or try out a live demo session for free to see how our platform can help you create powerful visualizations for your business.

Plus, with our one-time payment policy, our platform is a great fit for small and medium-sized businesses looking to get the most out of their data. So why wait? Start creating amazing visualizations with DashboardFox today!

Data Visualization Business Intelligence Dashboards Data Analysis ITSM